6 Steps to Expert Prioritizing

1. Identify Who is Setting the Deadline    

- Determine whether the deadline is set by a supervisor, client, or yourself.    

Recognize external pressures versus internal goals to understand the urgency and importance.

2. Identify Urgent vs. Important Tasks    

- Urgent tasks demand immediate attention but may not contribute to long-term goals.    

- Important tasks have a significant impact on your objectives but may not be urgent.

3. Set Clear Deadlines    

- Establish specific, realistic deadlines for each task to create accountability.    

- Confirm deadlines align with the setting party’s expectations and your capacity.

4. Prioritize Based on Impact    

- Focus on tasks that will have the greatest positive effect in achieving your goals.    

- Use impact assessments to allocate your time effectively.

5. Use a Planning System  

- Implement a proven planning method or digital tools.    

- Regularly review and adjust priorities.

6. Limit Distractions    

- Create a focused work environment by minimizing interruptions.    

- Turn off notifications, set specific work periods, and communicate boundaries to others.

By systematically applying these principles you can effectively prioritize tasks, meet deadlines, and maximize your productivity.